This position (Assistant Vice President for Facilities Management) is principal administrator
responsible for the planning, design, renovation, construction, efficient operation and
maintenance of all University facilities and infrastructure, including the development of project
budgets, manage operational budgets including fiscal impacts and long-range facilities plans
based on forecasts of current needs. The incumbent, reporting to the Vice President for
Business Affairs (VPBA), leads a multifunctional team of dedicated professionals in both their
daily execution efforts and their long-term initiatives. Facilities Management is responsible for
overall University facilities maintenance and related operations, planning and construction,
campus master plans and space management. The department has over 175 personnel with
an annual operating budget of over $53 million. Facilities Management services over 5 million
square feet of space in more than 107 structures over a span of approximately 420+ acres.
The Assistant Vice President for Facilities Management (AVPFM) collaborates with senior
leadership to support the University’s mission and goals. The AVPFM also works cooperatively
with campus peers, other campus offices and departments, key campus administration, faculty,
and staff.
The AVPFM must effectively assist in enhancing the daily lives of students, staff and faculty by
providing an environment conducive to learning and working.
This position requires excellent organizational, operational, administrative, budgeting and
project management skills, business acumen, leadership, and communications competencies.
Essential Functions
- Oversee service operations with accountability for service excellence, functional goals
and performance, financials, and regulatory compliance. - Build a high performing diverse team of professionals, skilled craftsmen, laborers and
support staff focused on service excellence and accountability. - Leverage data and financial information to determine functional strengths and
weaknesses, resource planning and decision support. - Oversee functional responsibility for construction; remodeling and renovation; building
maintenance; custodial services; landscaping and grounds maintenance; utility power
plant operations; energy consumption and utility costs. - Develop an institutional maintenance plan that takes into consideration, the age of the
building, the deferred maintenance and identified repairs to determine which buildings
are ranked priorities and consider which buildings should be scrapped and rebuilt based
on cumulative future costs. - Follow institutional maintenance schedules for each building and determine the
prioritization of institutional resources. - Ensure that internal controls are functional and are not circumvented to ensure the
safeguarding of institutional resources. - Works with VPBA to ensure funds are spent in accordance with university polices to
ensure operating budgets and project budgets do not overspend without justification and
appropriate approvals. - Oversee, prepare, analyze, and manage complex operating and construction budgets.
- Effective supervisory skills and demonstrated ability to mentor, coach and develop staff.
Holds subordinates accountable for effectiveness, efficiency and professional conduct. - Think strategically and tactically in order to anticipate issues/problems early so that
corrective action can be taken on a timely basis. - Effectively manage many projects at once and meet deadlines/schedules and achieve
goals under pressure. - Proactively conduct analysis and research, including gathering information from a variety
of sources to formulate recommendations and take swift corrective action. - Initiate, establish, and foster communication and teamwork by maintaining a positive,
cooperative, productive work atmosphere in the University - Appropriately and efficiently utilize institutional resources when determining whether to
use in-house labor and trades personnel to complete repairs and renovations prior to
outsourcing. - Establish and strategically leverage service providers, third-party vendors and
contractors. Solicit and evaluate vendor proposals in accordance with university policies,
mission and goals and to ensure cost-effectiveness. - Effectually exercise sound judgment and model ethical standards.
- Coordinate and report facilities planning to the Texas Higher Education Coordinating
Board.
Required Qualifications
Bachelor’s degree from four-year college or university within area of assigned responsibility; and
eight to ten years at an administrative level leading a complex facilities organization,
progressive experience and training; Must possess a valid driver’s license issued by the State
where the applicant resides and must be insurable as defined in the UT System Policy UTS157.
Preferred Qualifications
Master’s degree in Facilities Management or a closely related field (e.g., architecture,
engineering, or construction management).
More than 10 years of progressively responsible industry experience in building projects,
construction and renovation management and facilities management.
Licensed Architect or Professional Engineer
Experience managing facilities within Higher Education or a similarly complex organization with
a shared governance environment.
Demonstrated knowledge of diversified construction management with experience in alternate
delivery methods including (but not limited to) Design Build RFQ/RFP, CM at risk, competitive
sealed proposals and invitations for bids.
Demonstrated experience in campus master planning (manage, development and
maintenance), professional services management, sustainable building design and facility
programming for new buildings, renovations, and capital improvement projects.
Familiarity with current industry benchmarking practices, and/or experience with computerized
maintenance management systems.
Bilingual (English/Spanish).
This job description was edited to accommodate the ad restrictions; for a full job description and
to apply online visit: Assistant Vice President for Facilities Management