Associate Vice Chancellor for Facilities Management

The Associate Vice President for Facilities Management (AVPFM) is responsible for the planning, design, renovation, construction, efficient operation and maintenance of all University facilities and infrastructure, including the development of project budgets, operational budgets and long-range facilities plans based on forecasts of current needs. This includes leading a multifunctional team of dedicated professionals in both their daily execution efforts and their long-term initiatives. The Facilities Management department oversees Facilities Services, Planning and Construction, Business Operations and Space Management.

Reporting to the Vice President for Business Affairs, the AVPFM is a key member of the administrative team that provides strategic and operational leadership and oversight for the facilities department.

The AVPFM manages approximately 107 University buildings with 5.39 million gross square feet of facilities on a campus of more than 421 acres.

The facilities operations team consists of approximately 180 full-time professional, technical, maintenance and janitorial staff.

The AVPFM manages an annual operating budget of more than $27.3 million. 

The AVPFM directly oversees the Director of Facilities Services, Director of Planning and Construction, Director of Business Operations, and Manager for Space Management.

Essential Functions

• Collaborate with senior leadership to support the University’s mission and goals.Leads an efficient, effective, innovative, responsive, and empowered facilities team and promotes a culture of continuous improvement, customer service orientation, and a commitment to diversity within the organization.

• Provides leadership in maintaining a safe, healthy, sustainable, and disaster-resilient environment that provides faculty, students and staff with the environment and functionality required to perform at the highest levels of achievement.

• Develop and implement strategic plans and initiatives regarding preventative maintenance.

• Provides the leadership to the facilities operations team to plan, organize and respond to campus emergencies including but not limited to weather and other major events to maintain business continuity.

• Cultivates and maintains working relationships with relevant neighborhood, business, city, state, and federal agencies, public utilities and building industry groups. ·

• Measures, monitors, and benchmarks facilities and energy performance against peers and best practices to ensure that the University is performing at the highest level.

• Ensures requisite safety and code compliance in all areas of Facilities operations.

• Supports the construction of new facilities working with cabinet members, primary users of the facility, staff, and the selected architect for the capital project,

• Identifies projects to be funded by renewal and replacement reserves and maintains and calculates the Facilities Condition Index (FCI) Summary, which includes renewal and replacement projects for all physical facilities owned by the University and reports the Condition Summary annually to the Vice President for Business Affairs. 

• Oversee service operations with accountability for service excellence, functional goals and performance, financials, and regulatory compliance.

• Build a high performing diverse team of professionals, skilled craftsmen, laborers and support staff focused on service excellence and accountability to ensure continuous improvement and to foster a work environment that encourages teamwork.

• Leverage data and financial information to determine functional strengths and weaknesses, resource planning and decision support.

• Oversee functional responsibility for construction; remodeling and renovation; building maintenance; custodial services; landscaping and grounds maintenance; utility power plant operations; energy consumption and utility costs; and vehicle fleet operations and maintenance.

• Effectively communicate and use excellent public relation and conflict resolution skills with students, faculty, staff and community representatives with a strong commitment to service excellence.

• Establish and strategically leverage service providers, third-party vendors and contractors. Solicit and evaluate vendor proposals in accordance with university policies, mission and goals and to ensure cost-effectiveness.

• Advise the President, Vice Presidents and other administrators on all matters relating to physical facilities. 

• Serve as the liaison with the UT System Office of Capital Projects

• Coordinate and report facilities planning to the Texas Higher Education Coordinating Board.

• Member of the Transportation Project Advisory Committee (TPAC) that reviews and makes recommendations to the El Paso Metropolitan Planning Organization Transportation Policy Board on project selection process criteria, and special transportation planning studies.

• Additional duties and projects as assigned by the Vice President for Business Affairs.

• Complies with all State and University policies.

• Other duties as assigned.

Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization’s objectives, policies and applicable laws. 

Required Qualifications

Bachelor’s degree from four-year college or university within area of assigned responsibility; and eight to ten years related, progressive experience and training; or equivalent combination of education and experience. 

Must possess a valid driver’s license issued by the State where the applicant resides and must be insurable as defined in the UT System Policy UTS157.

Preferred Qualifications

Master’s degree in a related field.

Experience managing facilities within Higher Education.

A proven record of accomplishment leading organizational change and creating a facilities operation committed to optimizing operations, continuing improvement, and delivering services in a cost-effective, transparent, and efficient manner.

Expert knowledge of local, state and federal laws and codes that apply to facilities. Strong knowledge of computerized maintenance management systems (CMMS) and/or work order/asset management software technology.

Demonstrated financial planning and analysis skills, and organizational planning skills. Demonstrated commitment to building a diverse workforce and proven ability to recruit and retain highly qualified staff members.

Excellent communication skills.

Demonstrated understanding of skilled technical trades leadership.

Demonstrated ability to provide guidance and support to individuals resulting in high performing teams.

Demonstrated knowledge of diversified construction management with experience in alternate delivery methods including (but not limited to) Design Build RFQ/RFP, CM at risk, competitive sealed proposals and invitations for bids.

Demonstrated experience in campus master planning, professional services management, and facility programming for new buildings, renovations, and capital improvement projects. 

Bilingual (English/Spanish).

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to feel and reach with hands and arms. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 10 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

To perform this job successfully, an individual must be physically able to perform each essential duty satisfactorily. The expectations listed below are representative of the skills and or abilities required. Reasonable accommodations may be made to enable individuals to perform the essential functions:

May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. 

Considerable physical work performed such as: lifting, pushing or pulling of objects up to 50 pounds may be required.

Work may involve exposure to chemical, mechanical or electrical hazards, unusual elements, extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and or loud noises.

Dexterity abilities required to bend, stoop, stretch, grasp, push and pull and to climb stairs and or ladders. 

May be required to work in strained or cramped positions.

May work in all weather conditions and extreme temperatures.

EO/AA Statement

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

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